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Title: Senior Communications Officer – National Position

Unit: Program Support Unit

Reports to: Program Support Manager

Supervises: None

Unit: Timor-Leste Office

Work Location: Dili with travel to Municipality when required

SUMMARY OF POSITION RESPONSIBILITIES

The Senior Communications Officer is responsible for overseeing the broad range of communications support to the Foundation’s programs under the supervision of the Program Support Manager. S/he will ensure that the communications strategy and plans are regularly updated to capture and adapt to the operating context of The Foundation and its growing local audience. S/he will provide advice and support to program teams on the appropriate communication channels and materials to best reach the target audience. S/he will be responsible for ensuring that all communication products comply with protocols for approval and the branding and visibility requirements of the Foundation and its donor partners. The Senior Communications Officer will regularly coordinate and consult with the Foundation’s program teams, partners, and other relevant stakeholders as required. S/he will also be responsible for monitoring and checking for the effectiveness of the Foundation’s communication products.

This position requires proficiency in English (verbal and written) and English-Tetum translation. S/he should be a team player who can work with multiple teams with varying communications objectives. The successful applicant should also be self-motivated, able to work independently, and manage multiple tasks within the prescribed deadlines. A strong inclination towards the use of emerging communications technologies will be an advantage.

RELATIONSHIPS

Internal

Daily interaction with the Program Support Unit. Regular interaction with the program teams and other staff of the Foundation. As needed, interaction with the Country Representative and Deputy Country Representative, and engagement with the Foundation’s Global Communications in San Francisco.

External

Regular communication with counterparts from the donor partners, implementing partners, and other stakeholders. As needed, engagement with members of the media, local and international NGO partners, communications consultants (designers, translators, photographers, etc).

REQUIREMENTS

Experience

  • Minimum of five years of demonstrated experience in the field of communications, advocacy, or campaigns;
  • Development and implementation of communications strategy and protocols
  • Engagement with mainstream media and/or social media influencers
  • Demonstrated experience in the design and/or production of communications and advocacy materials
  • Has led or had involvement in the monitoring and assessment of communication plans and strategy
  • Work experience in development assistance, preferably with an international development organization or donor agency, is desirable

Skills

  • High level verbal and written communication skills (Tetum and English), including Tetum editing skills; familiarity with INL standard Tetum will be an advantage;
  • Excellent analytical and problem-solving skills, with the ability to get the job done on time;
  • Strong interpersonal and communications skills including a diplomatic approach when working in a diverse team environment;
  • A strong eye for detail;
  • Design and layout skills, including familiarity with MS Office, Indesign, Illustrator, Photoshop, and/or other design software or apps used for publications, and/or audio-visual products.

Other

  • Creativity and innovation – the ability to contribute new and innovative ideas in the development of communications materials and collaterals, and overall approach to communication
  • Self-motivated with a strong track record of working with minimal supervision;
  • Willingness and openness to learning, and flexibility to adjust to evolving demands and priorities;
  • Knowledge of the programs and operations of The Asia Foundation, and international development agencies, will be an advantage;
  • Believes in and promote the values of gender equality, social inclusion, and diversity.

Education

  • Bachelor’s degree in a relevant field, preferably in communications.

 

JOB FUNCTIONS

These include but are not limited to the following:

  1. Enhance the communications strategy of the Timor-Leste office which will include regular updating of the communications plan, calendars, and protocols to raise the profile of TAF programs and its donor partners, and monitoring and evaluating the effectiveness of the strategies and plans, i.e., reaching its target audience, conveying the right message, use of appropriate medium and technology, etc.;
  2. Assist program staff to draft and share social media posts, or press releases for mainstream media channels and ensure these comply with TAF and donor partners’ branding requirements;
  3. Organize and manage the design and production of communications collaterals including but not limited to invitations, banners, leaflets, factsheets, newsletters, short videos, social media content, and other materials as requested;
  4. Keeping updated and well-informed on the branding and style guide of the Foundation and its donor partners, and ensure this information is complied with and shared across the Timor-Leste office;
  5. Work with the Foundation’s global communications team in San Francisco to ensure all publications are uploaded to the Foundation’s website promptly and that all pages relating to Timor-Leste are up to date;
  6. Monitor the coverage and reach of the Foundation’s communications work in Timor-Leste;
  7. Outsource, procure, and supervise communications consultants, as needed;
  8. Translation and review Tetum language documents for clarity, accuracy, spelling/grammar, and tone to suit different audiences.
  9. Maintain up-to-date contact lists for media, consultants, and other development communication stakeholders;

The Asia Foundation strongly encourages women, LBGTI or people with disabilities to apply. The position is open for Timorese nationals only.

All applications must include 1) a letter of interest that addresses the selection criteria, 2) an updated CV or résumé, and a sample of work (ex. publications, communications strategy, designs, etc). Please include three contactable referees. They must be addressed to Dian Saputri – Human Resources Manager via email tl.recruitment@asiafoundation.org on or before 16 October 2020 at 05.00 PM.

Only short-listed candidates will be contacted for the interview.

To apply for this job email your details to tl.recruitment@asiafoundation.org.

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